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RECEPTIONIST

1. GENERAL REQUIREMENTS

  • To execute all duties assigned by Administrative Manager / GM / DGM.
  • To receive visitors.
  • To receive incoming calls and to dial phone for all departments.

2. WORK RELATIONSHIP

  • Under direct supervision of Adm. Manager.
  • To hand internal memo to other departments.
  • In contact with the maid for serving drink for visitors / GM

3.DUTIES

  • Welcome guests
  • Make the filling of all correspondences for each project, all incoming and out-going mail / fax / email on master files.
  • Send and receive mail
  • Manage and distributing stationery.
  • Save and send internal memo
  • Compile, translate, type any documents as per request of Adm. Department / GM / DGM
  • Support GWO Training Center to quote the course price, arrange the course according to the schedule
  • Receive and make calls for all departments.
  • Record all fax / mail / correspondences / to record all outgoing calls.
  • Update intercom all employees
  • Compliance with safety regulations, not in violation of safety regulations
  • Recognise and resolve hazards according to relevant procedures
  • Does not create health risks, safety for others and affect the environment
  • Full compliance with safety instructions

4.AUTHORITIES

  • To report / suggest any repair / change the office furniture equipments
  • To submit to Purchasing Department materials requisition requested at the end of each month.

5.ESSENTIAL QUALIFICATIONS

PositionEducationExperienceTrainingSkills
Secretary 

University

01 year of working with foreign companiesEconomics/ Laws/ Foreign Language Secretary training courseGood communication skills

English level C French (optional)

Advanced knowledge of software operations

Translation/ interpretation

Receptionist12/12No needSecretary training courseGood communication skills

English level C

Computer skills

 

If you want to apply for this position, please send your updated CV to this email address: recruitment@vivablast.com

Thank you!

 

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